Distributor Invoicing-performs download and import of invoice file

Step 1: Download the invoice file

a. Select Distributor ID: Select NE
b. Click on Electronic Invoicing
c. Click on Download Invoice (FTP)
d. Click Start FTP Transfer to connect and download your invoice Note: FTP stands for File Transfer Protocol and is simply an Internet term.
e. Exit to return to Electronic Invoicing screen

Step 2: Import Invoice: Click to import the invoice you have just downloaded. Check the invoice date on pop up screen to be sure it is correct before clicking ok.

Step 3: (optional) View/Print Distributor Invoice: creates a group invoice.

Step 4: (optional) Verify Electronic Invoice: reports on price discrepancies.

Step 5: Process Distributor Invoice: Updates your members' orders with information from the electronic invoice (out of stocks, etc)

Step 6: Print Report File. Essential report to identify products that are:

1) Short shipped (ie you ordered 4 and 2 were shipped and billed)
2) Random weight (items that vary in weight, such as bulk cheese)
3) On the invoice but not on the original order. These are automatically distributed to Surplus Member 9999.

Manually adjust these products in the Adjust Invoice Quantities screen so that members are billed correctly.  See the FoodLink Manual for details.